Fleet Setup

Build and manage your equipment fleet. Add units, set rates, track status, and let the AI agents work your data.

Add Equipment

Single Equipment Entry

1. Go to Fleet in the sidebar
2. Click Add Equipment
3. Fill in the details:
   • Make & Model: e.g., "Bobcat" / "S570"
   • Category / Subcategory: e.g., Skid Steers — used for search, pricing intelligence, and insurance risk scoring
   • Year & Serial Number: for identification and audit
   • Condition & Current Hours: starting point for maintenance predictions
   • Location: which yard the unit lives at
   • Rates: hourly, daily, weekly, and monthly — the dynamic pricing engine quotes from these
   • Status: available, rented, maintenance, or retired
4. Save

Available equipment is immediately searchable and bookable.

Bulk Import via CSV

For large fleets:

1. Download the CSV import template from the Fleet page (GET /api/v1/equipment/import/template)
2. Fill in your equipment data using the exact column headers
3. Send the completed file to support@rentbridge.ai — we'll load it into your account, usually same-day

Coming soon: self-service CSV upload with inline validation.

Equipment Status

Every unit has one of four statuses, and transitions are validated — the platform blocks nonsensical changes:

Status	Meaning
Available	In the catalog, bookable
Rented	Out on an active rental (set automatically when a rental goes active)
Maintenance	Being serviced; hidden from booking
Retired	Permanently out of the fleet; kept for history and accounting

Status changes happen automatically through the booking flow (pickup → rented, return → available or maintenance), or manually from the Fleet page.

Pricing

Set your base rates per unit (hourly/daily/weekly/monthly). At booking time, quotes are computed dynamically: base rate × learned demand multiplier × seasonal adjustment, minus duration discounts. You can also:

• Get an AI rate recommendation per unit — the pricing agent suggests a rate from utilization and demand
• Compare rates across your category for a given duration to sanity-check your pricing

See AI Pricing Engine.

Maintenance & Service

• Predictions: the maintenance agent predicts service needs per unit from hours and history
• Fleet-wide alerts: one view of everything due or overdue
• Auto-created work orders: damage found at return inspection creates a maintenance record automatically

See Maintenance.

Telematics

Connect Trackunit telematics and RentBridge syncs every 15 minutes: GPS position, engine hours, fuel level, and fault codes. Synced hours feed maintenance predictions; GPS feeds the fleet map. See Telematics.

Fleet Views

• Fleet overview: all equipment grouped by location with status counts
• Fleet map: every unit with a GPS position, on a map
• Fleet alerts: overdue returns, maintenance due, and low-utilization units in one list

Reporting & Analytics

• Fleet analytics: utilization, revenue month-to-date, and top-performing equipment
• Equipment performance report: per-unit utilization and revenue, exportable as CSV
• Owner dashboard: listings, bookings, earnings, and maintenance schedule in one place (see Dashboards)

Troubleshooting

Equipment not visible to customers?

• Check status is "Available" — rented, maintenance, and retired units are excluded from search
• Verify rates are set so the pricing engine can quote it

CSV template confusing?

• Use the exact column headers from the downloaded template
• One row per unit; category values should match the standard list (excavator, skid_steer, boom_lift, etc.)

Telematics not syncing?

• Verify the unit's telematics ID is set
• Sync runs every 15 minutes — give it one cycle
• See Telematics for details

Questions? See Common Issues or contact support.